![]() For more details on our process, read the full rundown of how we select apps to feature on the Zapier blog. We're never paid for placement in our articles from any app or for links to any site-we value the trust readers put in us to offer authentic evaluations of the categories and apps we review. We spend dozens of hours researching and testing apps, using each app as it's intended to be used and evaluating it against the criteria we set for the category. What makes the best to-do list app for Mac?Īll of our best apps roundups are written by humans who've spent much of their careers using, testing, and writing about software. TickTick for a cross-platform option that feels native to the Mac GoodTask for making Reminders more powerfulĢDo for a fully customizable to-do list with multiple syncing options Reminders for a simple option for Apple-only users Things for a blend of powerful features with elegant design So here are the best to-do list apps you can find for macOS. I've been a Mac user, to-do list maker, and tech writer for over a decade, and I thought about all of these things while I tested every Mac to-do list app I could get my hands on. It doesn't matter how good the app is on Windows or the web, if it doesn't respect macOS conventions, it will disrupt people's workflows-defeating the entire purpose of productivity software. Things like keyboard shortcuts, notifications, and menus won't work as expected. I use Zapier to create OmniFocus projects without the need for scripting, or having to process projects and actions manually from my OmniFocus inbox.The problem, then, is that apps that aren't designed specifically for macOS can just feel wrong. Zapier uses information from the trigger app to populate a taskpaper template for the OmniFocus project which is stored in the zap, and uses this to create a text file inside Dropbox. On my Mac I have Keyboard Maestro run a macro to open the text file, copy the text, go over to OmniFocus and paste the taskpaper straight into the app, bypassing the OmniFocus inbox. Keyboard Maestro goes back to the taskpaper text file in Dropbox and deletes everything in there so that I don’t end up with duplicate projects and actions in OmniFocus. I can share more about the process if you’re interested.) I have multiple zaps set up to create OmniFocus projects and actions based on email parsing in Gmail, and I’m working on others for a client to create OmniFocus projects from Google sheets, so this should work with Airtable too. Here’s a walkthrough with some screenshots of the process I use to create new OmniFocus actions, straight into an existing folder or project, without scripting. I’ve used Zapier’s OmniFocus integration for a long time to create actions in my OmniFocus inbox triggered by things like receiving an invoice from a particular vendor in Gmail, a recurring event in my diary, invoicing a client after a meeting, updating my CRM after a networking event, and lots of others. The nature of the projects, actions, tags, defer and due dates, and so on I need inside OmniFocus to manage all of these inputs don’t change much, if ever. These are all the sort of projects you’d use a template for. ![]() Manually processing all of these actions from my inbox to the same projects each time got increasingly frustrating, boring and time-consuming. Whilst I’m comfortable with markup like HTML and CSS, I’d never spent any time getting to grips with JavaScipt, so starting from scratch to build a scripting solution wasn’t attractive. ![]() It uses a combination of Zapier, Taskpaper text and the URL reference scheme for OmniFocus, and Keyboard Maestro. I’m going to assume that you’re familiar with using all of these but if you’re not I’ve put a few links at the bottom that you should find helpful. ![]() ( Unfortunately, I don’t have anything set up in Airtable that I can use for this walkthrough, but I’m sure you’ll be able to adapt the method.) The example I’ve used here relates to any work meetings I go to where I’ve travelled by car. (Catchy title, I know, but it does what it says on the tin.) For each meeting, I need to create two actions inside a specific project called “Process mileage and travel expenses for work meetings”. One action is to update the spreadsheet that I use to track my business miles, and because I’m likely to have other expenses that need to go into my accounting software I need an action for that as well.Įvery time I get a new work meeting in my diary, I add a short text string “.wme” (for work miles and expenses) to the appointment notes. #Tag entire paragraph taskpaper update#. ![]()
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